Wedding Planning
Flawless Wedding Planning
Wedding Planning
Flawless Wedding Planning
Wedding Planning Services
We offer wedding planning services in Dallas and surrounding cities
Wedding & Professional Planning Services
- Venue Consultation
- Event styling and etiquette consultation
- Assistance with reception and ceremony layout plan design
- Vendor recommendations
- Vendor/consultation meetings (upon request)
- Vendor contract negotiations
- Assistance with menu development and recommendations on food choice
- Planning meetings (Initial meeting and up to 2-3
additional as needed) - Venue walkthrough meetings (as needed)
- Vendor coordination throughout planning process
- Assisting Bride /designated persons with set-up and decorating
- Assisting designated persons with load out/tear down at the end of the event (within the 12 hour contract time.) Additional assistance/hours available at hourly rate of $100. Per hour.
Professional Coordination Services
- Provide timeline for wedding party/family/vendors
- Vendor confirmation and coordination for the day of the wedding
- Rehearsal dinner coordination
- Personal direction for the wedding rehearsal, ceremony and reception
- Coordinate ceremony and reception set up
- Decorate honeymoon suite if reasonable distance from wedding reception (Additional Charges apply)
- One initial consultation onsite , up to 2 additional consultations during the planning stages and 1 final meeting at the chosen venue 4-6 weeks out from Wedding day.)
Wedding Management Services
Professional Month-of Coordination Services: (Services begin 6 weeks prior to the wedding)
- One consultation meeting to go through your details and contracts
- Three hours of consultation time with consultant
- Provide timeline for wedding party/family/vendors
- One venue walkthrough meeting (one for each venue)
- Vendor confirmation and coordination for the day of the wedding
- Personal direction for the wedding rehearsal, ceremony and reception
- Coordinate ceremony and reception set up
- One-three Associates onsite on wedding day.
Additional Wedding Services
(If we do not offer - We will find them for you!)
- Wedding Planning
- Floral Designer
- Full Service Planning
- Cake- Need A Baker?? We will find a Baker for you!!
- Budget Development, Time Management
- Make-up Artist and Hair Stylist- We will find one for you!!
- Photographers-We will find one for you!!
- Videographers
- Limousines
- Bands and DJs
- Bartenders and Wait staff
- S’mores Bar- Deliciously Loaded with (2) Attendants to replenish and serve
- Candy Bar- Sweetly stocked for you! (Includes set-up and 1 attendant)
- Bubbles & Brunch – Bridal Brunch for Wedding Day Pampering! (Homemade goodness & Mimosa Bar)
- Grazing Table (appetizers for cocktail hour or special holiday events)
- We have an ordained Officiate on our preferred vendor list – contact us today for availability & contact information!
Wedding Planning Packages
Petals and Pearls offers the following three wedding planning packages:
Total package prices are only quoted in person after we determine your needs. After our consultation meeting, if you wish to use our services, we will prepare a service agreement that specifies our business relationship. Then, we begin to bring your vision to life and work hard to make your wedding dreams come true!
Introduction Meeting- I would like to get to know you!
- Complimentary introduction meeting to get to know one another over coffee …our treat!
- Discuss your vision for your special day along with any preplanned items, your great ideas or questions you might like to address.
- Discuss the budget , provide you with a budget assistance sheet and realistic budgeting tips if needed to start your event planning off on the right foot.
- Discuss wedding style, theme and color pallet while suggesting our creative ideas and brainstorm with you…. the perfect day you always dreamed of!
- Wedding Packet will be delivered with appropriate information about Petals & Pearls Unique Designs and our service offerings.
- Additional one-on-one in-person meetings available by appointment for further planning, finding & securing the right professional vendors and meeting with vendors with you or on your behalf. Additional Consultations are billed at $35. Per hour.
The Pearl
Full Service Deluxe Planning & Day-of Coordination
Combination Package
Up to 14 hours onsite-1 Coordinator and 2 Associates to pamper you on your special day!
Call for pricing.
Full Service Wedding Coordination packages are for the couple who want a full-time
professional overseeing every aspect of their wedding day or weekend. This package includes
(but is not limited to) assistance with:
Pre-Wedding
- Initial Consultation to get to know you and catch the vision for your special day
- Multiple mini-consults throughout the planning process to ensure that we help you stay
on track and on time with tasks and to-do’s - Wedding planning timeline preparation and creating a wedding checklist
- Establishing priorities and assistance with developing a budget
- Ceremony + reception venue location
- Vendor recommendations, negotiations and bookings
- Contract review
- Vendor management
- Etiquette information
- General advice and consultation
- Unlimited meetings and coordination time via phone calls, texts or emails to offer advice,
answer questions and requests - Attendance at vendor meetings
- Confirming all details with the appropriate vendors prior to the wedding
- Final consultation 6 weeks prior to wedding day to ensure all details are finalized and are
set for the big day - Facilitating the ceremony rehearsal
- Up to but not limited to 40-50 hours administrative “behind the scenes” office hours put in
on your behalf prior to the wedding day! - Advice on Vendors, Rentals, Suppliers and preferred vendor contacts available upon
request.
Time spent planning based on a typical engagement length of 10-18 months for a couple who is NOT working with a wedding planner will spend between 200-300 hours planning their wedding. That is the equivalent of eight to twelve FULL days or more!
Included in the Pearl Package is approximately 40-50 hours that a Petals & Pearls Wedding Planner will invest towards your wedding helping you with all aspects of planning, budgeting, securing the right vendors, setting appointments and doing research on your behalf. This service is invaluable when you realize that wedding planning can be more enjoyable and stress free with a professional walking side-by-side with you throughout the entire planning process!
Wedding Day
- Directing the ceremony processional
- Coordinating and assisting with the setup of the ceremony and reception
- Setup of wedding accessories such as guest book, place cards, favors, etc.
- Coordinating pinning of boutonni res and ensuring VIP’s receive flowers
- Acting as the point of contact for all vendors
- Assisting the family, wedding party and guests as needed
- Distributing final payment and gratuity to vendors
- Providing a stocked emergency kit
- Dealing with any unforeseen hiccups
- Coordinate load-out (Tear down after your event)
- Up to 14 Hours onsite Coordination by 1 Coordinator and 2 Associates working on your
behalf to make your wedding day one you will remember! - Linen Rentals
- Decor Rentals
- Assistance setting up focal point tables – Sweetheart/Head Table, Cake Table, Memory
Table, Gifts & Cards Table, Registry Table, Photo Booth Table, Favor/Give-a-way Table - Setting Guest Tables with chargers, napkins, flatware, assigned seating placements
- Assistance with pinning flowers on Wedding party & Family members prior to Ceremony
- Coordinating all aspects & activities of Wedding Ceremony and Reception with DJ/MC to ensure that your event runs smoothly and on schedule throughout the entire day.
- Wedding day-of management and facilitation
- We also offer extended time either on the front end or back end of the event at $150 per
hour - Associates available to bus tables and clean up after dinner for an additional charge-
$180 fee, includes (2) associates minimum 2 hours each. Additional time will be billed at
$30 per associate, per hour
Relax & Unwind Month of Coordination Package
Up to 12 hours onsite coordination. Includes 1 Coordinator and up to 2 Associates depending on your guest count.
Call for pricing.
We start with a detailed consultation to discuss & develop your wedding budget and timeline design. From there we put you in contact with 2-3 preferred vendors within each category that fits within your budget and style. We will work very closely to pull together all of the details of your wedding/ special event and then bring it all to life on the day of! Our Professional Wedding Planner sits down with you over a cup of coffee and helps you with every aspect of your wedding. Multiple consultations, unlimited correspondence throughout your engagement, Assistance with everything from A-Z! (Includes Rehearsal Facilitation & up to 12 Hours Coordination on Wedding Day) (Package starts 6 weeks prior to wedding day)
Our customized list of services include:
- Venue Consultation
- Wedding Timeline Checklist
- Budget Development and Assistance with Budget formula
- Wedding Styling- Assistance with bringing your theme to life!
- Etiquette Consultation
- Vendor Recommendations/Assistance in securing your last 2-3 vendors
- Includes initial consultation, Final Consultation and up to 1 additional consultation at venue
- Concierge Assistance
- Timeline Design & Distribution to Vendors/Wedding Party
- Vendor Coordination (Prior to and on Wedding day.)
- Ceremony and Reception Coordination
- Service begins 6 weeks prior to the wedding day.
- Up to 12 Hours of on-site Coordination on Wedding Day.
- Package includes 1- Coordinator and up to 2 Associates to serve you on Wedding Day
(depending on guest count) - Rehearsal Facilitation (2 Hours-anything exceeding 2 hours will be billed at $30 Per hour.)
- Assisting Bride/Designated persons with set-up and decorating- does not include complete
set up - Assisting designated persons with clean up at the end of the event- does not include
complete tear down
Additional Add-ons available:
- Decorate with your decor- available for an additional $250 fee and includes decorating with
your decor prior to ceremony. Decorating package does not include loading/unloading cars
or decorating with anything that requires tools or ladders. Facilitation of tear down at the end
of the night can be added to the decorating package for $100, for a total decorating package
of $350. - Wait staff services- Associates available to bus tables and clean up after dinner- $120 fee, 2
associates minimum 2 hours each. Additional time will be charged at $30 per associate, per
hour.
Before You Say I Do Package
Day of Plus Coordination Package
10 hours Management on Wedding Day- 1 Lead Coordinator and 1 Associate
Call for pricing.
This package is perfect for the DIY Bride who has planned her wedding , executed all of the to-do’s and tasks prior to wedding day and simply needs someone to carry out her wishes on her special day. The Before You Say I Do Package is strictly Day-of onsite facilitation and management for 8-10 hours. (Any hours over and above 10 hours may be requested and will be billed at $50. Per hour.)
Day-of Wedding Management & Coordination:
- 10 Hours of On-site Management and Coordination the day of your event
- 1 Lead Coordinator and 1 associate to ensure that your wishes are carried out and that your day runs flawlessly so that you simply enjoy your day!
- Facilitation of rehearsal prior to wedding day
- Timeline creation to ensure the day runs according to schedule (created 4-6 weeks prior to wedding day)
- Decorating with your decor to bring your vision to life prior to ceremony (assistance, does not include full set up)
- Checking in Vendors and assisting with set-up
- Working with DJ/MC/Band to coordinate the timing and activities scheduled for your event
- Processional Line-Up Making sure everyone is lined up in order and looking picture perfect!
- Queue wedding party to start Ceremony/Grand entrance/Speeches/Special Dances on time.
- Assisting photographer in getting pre and post wedding photos
- Greet and usher guests to ceremony and reception sites
- Ensure that marriage license is signed and handled by officiant
- Cake Cutting (Cut, plate & serve)
- Assist with tosses/games
- Troubleshoot throughout the day/evening
- Distribute tips/gratuities to vendors
This package does not include:
- Striking/Tear Down, loading personal items/Decor/Food/Flowers, or moving furniture/Climbing/Hanging Pipe & Drapes
Services that can be added for an additional fee:
- Wait staff services- Associates available to bus tables and clean up after dinner- $120 fee, 2 associates minimum 2 hours each. Additional time will be charged at $30 per associate, per hour.
- Extra hours may be added for on-site facilitation at $50 per hour, per associate
- Wedding Planning Assistance with a seasoned wedding planner may be added for an additional fee of $250- includes up to 5 hours of one-on-one consultations, Zoom, or conference call appointments.
